Privacy Policy
1. Consent on Personal Data & Privacy
By accessing or using www.hrbuku.com, you agree to the terms of this Privacy Policy and consent to the collection, use, and processing of your personal data as described herein. If you do not agree, please do not use our services.
2. Data Security
We take your privacy and data security seriously. Measures in place include:
- Online Protection: SSL encryption is used to secure data transmitted via the website.
- Offline Protection: Access to personal data is restricted to authorized personnel who require it to perform specific job functions, such as customer support.
- Employee Awareness: All employees receive regular training and updates on data protection practices and internal privacy policies.
- System Safeguards: Servers storing personal data are maintained in secure environments with restricted access.
- User Role-Based Access:
- Employees: Can only access their own data.
- Managers: Have limited access to employee data under their supervision.
- HR Personnel: Act as the data controller for their organization and may access data they input on behalf of employees.
- Company Data Isolation: Each company’s database is segregated. Users cannot access other companies’ data.
For any security-related concerns, you may contact us at admin@hrbuku.com.
3. Data Collection and Usage
We collect personal information you submit through hrbuku.com, which may include:
- Name
- Phone number
- Email address
- Company name
- Employment start date
Data may be processed by our affiliates or third-party service providers as necessary.
Purpose of Data Collection:
- To operate and support HR systems such as leave, payroll, and benefit management.
- To deliver services or products requested by your company.
- To offer relevant services or product recommendations.
- To improve the quality and functionality of our platform.
We also collect non-identifiable information through cookies and similar technologies to enhance user experience and gather website usage analytics.
4. Data Sharing
Your data may be shared with: Our affiliates, subsidiaries, and their employees or advisors. Third-party service providers (e.g., cloud hosting, benefit providers) as instructed or necessary. Authorities when required by law or regulation. Legal or regulatory bodies in case of disputes or investigations. Internal teams to ensure system performance, compliance, and protection of our rights.
5. Updating Your Personal Information
Users can update their personal information via the Employee Profile section of the platform or by contacting admin@hrbuku.com. Information may also be updated by your employer if submitted on your behalf.
6. Consequences of Withholding Personal Data
Providing your personal information is voluntary. However, if you choose not to share certain data, you may not be able to access or use key services, including HR functions like leave applications or benefit eligibility.
7. External Links
Our website may link to external websites. We are not responsible for the privacy practices of these third-party sites. We encourage users to review the privacy policies of all external sites they visit.
8. Data Retention
We retain personal data for a minimum of 7 years as required by Malaysian law. Your data is securely stored during this period. If you no longer use our services and wish to have your data deleted, please submit a request via admin@hrbuku.com. Upon verification, we will permanently delete your data and close any related accounts.
9. Legal Disclosure
We may disclose your personal information when legally required, such as to comply with a court order, subpoena, or other legal process, or in response to lawful requests by public authorities.
10. Acceptance of Terms
By continuing to use hrbuku.com, you acknowledge and accept the terms of this Privacy Policy and provide your consent for the processing of your personal data. If you do not agree with any part of this Policy or withdraw your consent, your access to the platform may be limited or terminated.
11. Contact Us
For questions, feedback, or concerns regarding this policy, please contact:
📧 admin@hrbuku.com